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Job Candidate Data Policy

Dear candidate,

Thank you for your interest in MySchool and for considering our organisation for employment opportunities. This page aims to inform you about the processing of your personal data and your privacy rights in accordance with the General Data Protection Regulation (GDPR) and applicable data protection laws.

1. Personal Data Processing:
In the context of your job application, we collect and process certain personal data that you have provided to us through our recruitment process. This may include, but is not limited to, information provided in your curriculum vitae (CV), cover letter, references, or any other relevant documents.

2. Purpose and Legal Basis:
The personal data we collect from you is processed solely for the purpose of assessing your suitability for employment within our organisation. The legal basis for processing your personal data is our legitimate interest in evaluating and selecting potential candidates for employment.

3. Data Retention:
We will retain your personal data for the duration of the interview process and for a reasonable period afterward. If your application is successful and you are offered a position with MySchool, your personal data will be transferred to our employee records in accordance with our internal data protection policies. If your application is not successful, we will retain your personal data for a period of 1 year after the conclusion of the recruitment process, solely for potential future employment opportunities, unless you request otherwise.

4. Data Security:
We take the security of your personal data seriously and have implemented appropriate technical and organisational measures to protect it against unauthorised access, loss, alteration, or destruction.

5. Sharing of Personal Data:
Your personal data will be accessed only by authorised personnel involved in the recruitment process. We may also share your personal data with third-party service providers who assist us in the recruitment process, such as recruitment agencies or background screening providers. We ensure that such third-party providers are contractually bound to process personal data in compliance with applicable data protection laws.

6. Privacy Rights:
As an individual whose personal data we process, you have certain privacy rights, including the right to:
  • Access and obtain a copy of your personal data held by us.
  • Request rectification of any inaccurate or incomplete personal data.
  • Request erasure of your personal data in certain circumstances.
  • Object to the processing of your personal data for legitimate reasons.
  • Request restriction of the processing of your personal data in certain situations.
  • Data portability, i.e., receive your personal data in a structured, commonly used, and machine-readable format and transmit it to another data controller.
  • Withdraw your consent at any time if processing is based on consent.
  • To exercise any of these rights or to make any inquiries or complaints regarding the processing of your personal data, please contact us using the contact details provided at the end of this letter.
7. Contact Information:
If you have any questions or concerns regarding the processing of your personal data or if you wish to exercise your privacy rights, please contact our Data Protection Officer at:

Antonio Ghio
dpo@msm.io
Fenech & Fenech Advocates
198, Old Bakery Street, Valletta, VLT1455, Malta
+356 2124 1232

We appreciate your interest in joining MySchool. Rest assured that we are committed to protecting your privacy and ensuring the lawful processing of your personal data in accordance with applicable data protection laws.

Thank you for your understanding and cooperation.

Sincerely,
The MySchool Team